Documents are recorded daily after being checked that all recording requirements are met according to statute. They are then time stamped, assigned a document number and/or liber and page numbers, images scanned and indexed in the computer. The Register of Deeds must maintain reception books and indexes for all the recorded documents. Documents are handled many times before the recording process is complete and they are ready to be returned.
For security purposes, documents are scanned into our computer imaging system and then transferred to microfilm. Duplicate microfilm copies of all documents recorded are sent to an underground storage facility in Grand Rapids for permanent record archival and storage off-site.